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QUEEN CITY HOCKEY ASSOCIATION CONSTITUTION AND BY LAWS
ARTICLE 1
Section 1 The name of this organization shall be the Queen City Hockey Association hereinafter referred to as the QCHA.
Section 2 The Queen City Hockey Association is organized as a State of Ohio, non profit corporation under the Section of 501C(3), upon a non-stock, membership basis not involving pecuniary gain or profit for any of its members, for a term of perpetual existence.
Section 3 The Address of the Queen City Hockey Association is 10765 Reading Road, Cincinnati, Ohio 45241
ARTICLE II PURPOSE
The purposes for which this QCHA is formed are:
· To establish and operate an amateur hockey program in the Tri-State Area.
· To maintain a skills development program as defined by USA Hockey.
· To provide instruction for the improvement of ice hockey players.
· To provide a competent and trained coaching staff.
· To develop and encourage sportsmanship between players, coaches and parents for the betterment of their physical and social well being.
· To protect the health and welfare of all participants.
· In general, to carry on any activity not forbidden by and within the powers conferred under the laws of the State of Ohio applicable to non-profit organizations under 501C(3).
· The QCHA will operate and adopt all policies, rules and regulations of the MidAm District and of USA Hockey. The QCHA will also adopt all policies, rules and regulation of all Leagues committed to by the Association.
ARTICLE III GOVERNMENT
Section 1 Board of Directors. The Board of Directors will consist of the President, Vice President, Secretary, and Treasurer. The term of office for the Board of Directors shall be a two (2) years. All offices run from April 1 to March 31. Elections shall be held as follows: President, Vice President, Treasurer, and Secretary will have elections held for their positions every two years. Initially, the position of President shall be filled for a period not to exceed three years, in order to permit the Association to firmly organize itself as a viable entity in the Tri-State Area.
Section 2 Executive Committee. The Executive Committee will consist of the Board of Directors, Past President, Youth Hockey Director, House Hockey Director, Travel Hockey Director and Coaching Director. The number of other Directors at large shall be determined by the Executive Committee as necessary.
Section 3 Board of Directors and Executive Committee Meetings. Meetings shall be convened once a month. The Executive Committee shall convene prior to the meeting of the Board of Directors. The President may call special meetings of either group as necessary.
Section 4 Powers and Duties of the Board of Directors
President. The President shall be the Chief Executive Officer of the Association. The President will preside at all meetings of the Executive Committee, Board of Directors and General Membership. President will ensure that all orders, policies and resolutions of the Board shall be carried out. The President shall vote at Board of Director and Executive Committee meetings only in the event of a tie.
The President shall establish other committees as deemed necessary to the Association and will be an Ex-Officio Member of all committees. The President shall appoint a chairperson for such committees.
The President shall be only one authorized to enter into and execute binding contracts such as leases, ice contracts, etc on behalf of the Association upon the approval of the Executive Committee.
Vice President. The Vice President will assume responsibility in the absence of the President.
Secretary. The Secretary shall keep minutes of all the meeting of the Board of Directors, the Executive Committee and all General Membership meetings. The Secretary will be responsible for publishing and reading all minutes of previous meetings. The secretary shall perform other duties as shall be designated by the President and the Executive Committee.
Treasurer. The treasurer shall be responsible for: · Collecting Registration documentation and Membership fees. · Collecting requisitions for payment of receipts. · Presenting any and all invoices or receipts for approval of payment to the Executive Committee. · Preparing and submitting monthly financial reports. · Preparing and providing all documents and report for audit purposes.
Youth Hockey Director. · Scheduling of Ice · Team Registrar with USA Hockey
House Hockey Director. · Will be the person to direct all activities with this level.
Travel Hockey Director. · Will be the person to direct all activities with this level
Coaching Director. · Making sure that all coaches in QCHA have acquired their proper coaching level. · Assist with scheduling all coaches for Coaches clinic. · Develop skill sets of all coaches. · Keep close contact with the District USA Hockey Coordinator.
Should any Directors or Officers engage in any act or behavior or be involved in any other situation which the QCHA Board of Directors deems detrimental to the organization, including, but not limited to institution of legal proceedings alleging criminal or civil wrongdoing, then QCHA shall have the right to immediately terminate the Director or Officer’s position with the Board.
ARTICLE IV ELECTIONS
Section 1 Elections. Elections shall be conducted for the Positions of President, Vice President, Secretary, and Treasurer as set forth in the By Laws. Nominations must be in writing and submitted to the President and Secretary within one week of the election. No absentee ballots will be allowed. All members casting a vote must be present. No write in candidates will be allowed. The election for officers will be held on the 2nd Saturday and Sunday of February.
Section 2 Resignations. Any person wishing to resign from his position from the Executive Committee or Board of Directors may do in writing to President and Secretary.
Section 3 Vacancies. In the event an Elected Officer and or Appointed Director resigns for any reason during his/her term, that position may be filled or appointed to the vacant position by the President with the approval of the Executive Committee.
ARTICLE V MEMBERSHIP
Section 1 Membership Fees. Membership requirements shall be completed when a QCHA registration form is completed and turned in with their deposit check. The annual membership fee will be established by the Board of Directors and fees are to be paid for each skater in any program or on any team. Player or Parent or Guardian is not considered a member in good standing until this form and payment is complete. The membership year will be May 1 through April 30. Failure to pay membership fees in accordance with the terms prescribed by the Board of Directors shall result in a player being denied further participation until such time as payment is made.
The QCHA reserves the right to use whatever means necessary to collect a debt owed including but not limited to legal process to collect said debt, restraining participation in any MidAM/USA Hockey sanctioned activities.
Section 2 Active Members. Active Members of the QCHA are all players, their parents or legal guardian, coaches, managers, current members of the Board of Directors and the Executive Committee operating in QCHA.
Section 3 Voting. Voting rights will be exercised by one vote per family. The designated person casting a vote must be designated at the time of Registration. Head Coach shall be authorized to cast 1 vote. If a Head Coach is a parent of a player member then he/she will only be allowed to cast 1 vote.
Section 4 Loss of Membership. The Executive Committee, by majority vote, may suspend or expel any member for cause or conduct it deems inappropriate.
Suspension Appeal. Any member who has been suspended may appeal his/her suspension within 10 days of suspension notification. The appeal must be delivered in writing by certified mail to request a hearing before the Executive Committee and or the Appeal Committee.
Resignation. Any member of QCHA may resign by written notice to the Executive Committee accompanied by payment of all money and equipment owed.
Termination of all Membership. Termination of membership, whether by resignation, suspension, expulsion or otherwise, terminates all rights of membership.
Section 5 Honorary Members. Honorary membership may be granted to persons upon a majority vote of the Board of Directors present and voting. Honorary Members shall not have any voting rights.
Section 6 General Membership Meetings. General Membership Meetings will be held at minimum 1 membership meeting per fiscal year. Notification of Membership meetings will be posted on the QCHA Website and posted in the lobby of Sports Plus seven (7) days prior to the meeting date.
ARTICLE VI PARTICIPATION BY OTHERS
The QCHA welcomes all interested parties to volunteer their expertise and time to achieve the goal of developing and improving the skills of the youth hockey players in this association.
ARTICLE VII EMPLOYEES
When determined by the Board of Directors, they shall employ paid help to assist in the day to day operations of the QCHA to achieve its stated goal to develop and improve our youth player’s skills.
ARTICLE VIII DISPUTES AND HEARINGS
The Board of Directors and the Executive Committee shall be the committee to deal with all Disputes, Problems, Grievances, etc. arising under the policies of the Association.
ARTICLE IX DISSOLUTION
In the event of dissolution or liquidation, all assets, real and personal other than those necessary to wind of the affairs of the Association shall be distributed by the Executive Committee to organization(s) organized under the 501C(3) Internal Revenue Code or a Charitable organization decided upon.
ARTICLE X ENACHMENT AND AMMENDMENTS TO THE BY LAWS
A. This constitution and bylaws shall be enacted by a majority vote of the Executive Committee and a majority of the members present.
B. Proposals and recommendations for amendments to these By Laws and constitution shall be submitted in writing to the Executive Committee or a person so designated by the President and Executive Committee.
C. Adoption shall require a majority vote of the Board of Directors.
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